A leave management system your team will actually use
Requests, approvals, balances and the team calendar in one place. Set up in an afternoon, no HR department required.
Free for teams up to 5 · No credit card
Approve without logging in
Sara Malik requested 4 days of vacation
Tue 1 Sep – Fri 4 Sep · “Family trip, back Monday.”
Balance after
8.5 days
Also off
Nobody
Notice given
14 days
Approved by Ahmed — buttons replaced, balance updated, calendar synced.
Approvals happen where the manager already is
The request arrives in Slack with the balance it would leave behind and who else is already off that week. The decision can be made there, from email, or in the app, and all three stay in sync — a decided request never keeps live buttons.
Approve without logging in
Sara Malik requested 4 days of vacation
Tue 1 Sep – Fri 4 Sep · “Family trip, back Monday.”
Balance after
8.5 days
Also off
Nobody
Notice given
14 days
Approved by Ahmed — buttons replaced, balance updated, calendar synced.
One calendar instead of four opinions
Everyone sees the same month. A manager can spot two people out in the same week before approving the second request, rather than after.
One calendar, whole team
September 2026
3 people offPolicies per team, without a rules builder
Six accrual methods, tenure tiers and carryover caps, mixed across departments. Presets rather than a general-purpose engine, which is exactly what keeps setup to an afternoon.
Six methods, mixed across the company
Policies in use
Tenure tiers step up on the service anniversary
0–2 yrs
10 days
3–5 yrs
15 days
6+ yrs
20 days
An audit trail you did not have to remember to keep
Every approval, denial, balance adjustment and policy change is recorded with the actor and a timestamp. Unlimited admins, so nobody is sharing one login — a real complaint about the market leader.
Who changed what, and when
Audit log
last 24 hoursEvery approval, denial, balance adjustment and policy change is recorded with the actor and a timestamp — including changes made from Slack.
How this compares
The honest version. We are not the simplest tool in this category and we do not try to be.
| Leave management system | Typical | PTODesk |
|---|---|---|
| Number of admins | Often exactly one | Unlimited |
| Where approvals happen | In the app only | Slack, email or web |
| Stale request cards | Buttons stay live | Replaced on decision |
| Audit trail | Rarely included | Every change, with actor |
| Setup time | Days of configuration | An afternoon |
Questions
What does a leave management system need beyond a shared calendar?
A balance that is correct without anyone maintaining it, an approval path with a record, and rules that survive someone leaving the company. A calendar tells you who is out; it does not tell you whether they had the days.
Can different departments have different policies?
Yes. Policies attach to employees, so engineering can be on an accrual policy while contractors are on unlimited or manual, in the same company.
Do managers need their own logins?
They can approve from Slack or email without logging in at all. When they do log in, admins are unlimited — we do not charge per administrator or cap them at one.
Plans
Retire the PTO spreadsheet this week
Import your team from a CSV and go live in under an hour.
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