PTO calculator
Work out how much paid time off you have actually earned so far this year, including the correct proration if you started part-way through it.
How this was worked out
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Accrued is the number that matters. On termination, employees frequently expect to be paid whatever their scheduling software showed them. If that figure was a projected annual total rather than what had been earned, the difference becomes an argument. PTODesk shows accrued as the headline and labels projected separately for exactly this reason.
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Accrual formulas, carryover column and mid-year proration, already wired up.
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Common questions
How much PTO have I earned so far this year?
Take your annual allowance, divide by the number of pay periods in the year, and multiply by the number of periods that have already closed. If you started part-way through the year, prorate the allowance first.
Is PTO earned or granted?
It depends on the policy. Frontloaded policies grant the whole allowance at the start of the year; accrual policies earn it gradually. It matters on termination, because in many states earned-but-unused time must be paid out while granted-but-unearned time need not be.
What is the difference between accrued and available?
Accrued is what you have earned to date. Available is accrued minus any time you have already requested that has not yet been taken. Projected is what you will have by some future date, and it is not yours yet.
Does unused PTO carry over?
Only if your policy says so, and many policies cap it. Some states require carryover for statutory sick leave specifically, sometimes with an expiry window attached.