PTODesk replaces the spreadsheet. Employees request in seconds, managers approve in one tap, and balances stay right on their own.
No credit card · Flat monthly price, never per seat
Most small teams track time off in a shared sheet plus whatever the payroll system half-does. It works until someone leaves mid-year, or an employee sees a projected total and believes it is already theirs, or a state changes its accrual rules.
No audit trail, no approvals, and the formula breaks the first time someone is hired mid-year.
Tracks what it paid, not what was earned. Time-off is usually a paid add-on that still cannot do accruals properly.
Priced to grow with your headcount, and accruals are almost always locked into the top tier.
Set up in an afternoon. No HR department required.
Sara Malik · 4 days vacation
Tue 1 Sep – Fri 4 Sep
Approved by Ahmed — in Slack
Requests arrive in Slack and email. Managers decide without logging in, and the buttons disappear once a decision is made.
Accrued
12.5
Available
8.5
Projected
18.0
Every balance is a sum of ledger entries, not a number in a column. When someone asks why they have 12.5 days, you can show them the arithmetic.
Hired 15 June
10.96
days, not 20
20 × 200 ÷ 365
The arithmetic, shown in the UI
Hire someone on 15 June and they get exactly the right prorated balance on day one. The market leader gets this wrong; its users say so in public.
Accrual denominators by state
California PSL
effective 1 Jan 2026Seventeen states and DC mandate accrual, on four different denominators. The rules are encoded, versioned by effective date, and cited to the statute.
Six accrual methods
Six accrual methods, tenure tiers, carryover caps and waiting periods. Presets rather than a rules builder, so setup takes an afternoon.
Pay period 17
1–15 SepSemi-monthly aligned
Export CSVReports aligned to your actual pay periods, including semi-monthly. Clean CSVs your bookkeeper imports as-is.
Most states that mandate paid sick leave use one hour per thirty worked. Rhode Island uses thirty-five. Vermont uses fifty-two. Washington uses forty. DC uses thirty-seven and changes it by employer size. Minnesota and Washington have no annual cap at all.
No dedicated PTO tool encodes this. We do, with the effective date and a link to the statute on every rule, so when a legislature changes something you can see exactly what changed and when.
State rules, encoded and dated
California
effective 1 Jan 2026Healthy Workplaces, Healthy Families Act
Washington
effective 1 Jan 2026RCW 49.46.200
Five different accrual denominators, one engine
A 40-person team on a per-seat competitor's accrual tier pays around $160 a month. Here it is $59.
Accruals, carryover and proration are in every paid plan, including Starter. See the full comparison
Import your team from a CSV and go live in under an hour.
